Calendar Triage
Reviews the week ahead, flags where you are overcommitted, and suggests what to cut or move.
Before & after
Same prompt, same agent — the only difference is the skill.
A packed calendar is tough. The key is to look at which meetings actually produce value and which are just informational or could be handled another way. Do you have any recurring meetings you're not sure about? And are there any one-on-ones you could batch together or move to async? It really depends on your role and what your team needs from you, though. What does a typical day look like?
YOUR WEEK ANALYSIS: TIME ALLOCATION: Monday: 8 hours meetings, 0 hours focus time (CRISIS) Tuesday: 5 hours meetings, 3 hours focus time (OK) Wednesday: 6 hours meetings, 2 hours focus time (THIN) Thursday: 3 hours meetings, 5 hours focus time (GOOD) Friday: 1 hour admin, 7 hours focus time (IDEAL) TOTAL: 23 hours of meetings, 17 hours focus time per 40-hour week HEALTHY TARGET: 10-12 hours meetings, 25+ hours focus time RECOMMENDED CUTS: ✂️ CUT ENTIRELY (recover 4.5 hours): 1. Standing Monday standup (1 hour) → Move to async Slack post Why: Team rarely discusses; could be a note Who leads: You confirm owner, then announce change 2. Two of your weekly 1-1s (1.5 hours total) Why: Your ICs have sibling 1-1s with their peers; consolidate Action: Keep 1-1s with direct reports. Merge peer check-ins to one monthly group sync. 3. Friday client status call (30 min) → Biweekly instead Why: Nothing ever changes week-to-week; last 4 weeks identical agenda Action: Tell client: 'Moving to every other week. Emergency contact: Slack if urgent.' ✂️ COMBINE (recover 2 hours): 4. Wednesday 1-1s (3 separate 30-min slots) → One 1.5-hour batch at 2pm Why: All three people on same pod; they can hear each other's updates Who objects: Probably nobody (improves peer visibility) 5. Sales + customer-success standup → Merge into one 30-min call Why: Overlap is 80%; held separately for no reason Action: Consolidate, invite both teams, separate into breakouts if needed 📊 TIME RECOVERED: • Cuts: 4.5 hours • Consolidations: 2 hours • TOTAL: 6.5 hours back Your calendar now: 16.5 hours meetings, 23.5 hours focus time (HEALTHY) DO FIRST: Cut standup (easiest, no pushback). Send email Monday morning.
About this skill
Calendar Triage looks at your week the way a chief of staff would and tells you the truth: where you're double-booked, where there's no room to do the work the meetings create, and which blocks are protecting deep focus versus eating it.
It flags the meetings worth declining, the ones that could be an async note, and the days with zero maker time, then suggests concrete moves to fix it before the week starts.
It reads from your existing calendar and respects what you mark as non-negotiable, so the advice fits your real constraints.
Best for anyone whose calendar fills itself and who keeps wondering where the week went.
SKILL.md preview
---
name: calendar-triage
description: Use this skill when a user wants their upcoming week's calendar reviewed for overcommitment, with specific meetings flagged to cut, move, or convert to async.
version: 1.0.0
category: Productivity
author: AgentVolt
license: proprietary
tags:
- productivity
- calendar
- planning
- time-management
- focus
---
# Calendar Triage
Reviews a week's calendar the way a chief of staff would: where it's overloaded, where there's no room for follow-up work, and what to change before the week starts.
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