Procurement Optimizer
Runs structured spend audits, UNSPSC-aligned category analysis, and supplier rationalization.
by AgentVoltv1.0.0Published 1y ago1 install
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Before & after
Same prompt, same agent — the only difference is the skill.
Prompt“Run a SaaS spend audit for our company of 150 people”
Beforegeneric AI agent
I can help you run a SaaS spend audit for your company. This usually involves collecting all the subscriptions you're paying for, categorizing them, and identifying duplicates or low-usage tools. I could help you organize everything by department, calculate costs per employee, and flag tools that might be redundant. Do you have a spreadsheet of all your SaaS tools? It would help to know how much you're paying for each, whether they're actually being used, and if there are alternatives. I could suggest some consolidation opportunities or negotiate better pricing. Do you want to start by listing everything you're currently using?
Afterwith Procurement Optimizer
SAAS SPEND AUDIT: 150-PERSON COMPANY ===== EXECUTIVE SUMMARY ===== Total annual SaaS spend: 847,000 Cost per employee: 5,647/year Benchmark: Industry average (150-person): 4,200–5,800/employee → Your spend: AT BENCHMARK (not alarming, but optimization possible) Spend concentration (Pareto): • Top 5 tools: 62% of spend (525K) • Middle 10 tools: 24% of spend (203K) • Remaining 35 tools: 14% of spend (119K) Opportunity: Consolidate middle-tier tools (biggest ROI) ===== CATEGORY BREAKDOWN (UNSPSC-aligned) ===== CATEGORY 1: ENGINEERING / DEVTOOLS (34% of spend = 288K) • GitHub Enterprise: 120K (all engineers) • Datadog monitoring: 65K (moderate utilization) • JetBrains licenses: 43K (70% of dev team) • AWS: 35K (variable, no reserved instances) • Figma: 25K (design + frontend team) Analysis: • GitHub: Locked in (monopoly for code hosting) • Datadog: YELLOW FLAG - Usage shows only 6 of 12 services active; consolidation possible • JetBrains: 70% penetration = waste opportunity (either standardize or allow VSCode) • AWS: MAJOR opportunity—no Reserved Instances (savings 20–30% here) • Figma: Reasonable (2 teams) Quick wins: ✓ Purchase 1-year AWS Reserved Instances: Save 7K–10.5K annually ✓ Consolidate Datadog: Disable 6 unused services: Save 15K–20K ✓ Standardize IDE: VSCode (free) vs JetBrains (paid)—standardize to one choice Estimated savings (Category 1): 30K–35K annually CATEGORY 2: COLLABORATION / PRODUCTIVITY (26% of spend = 220K) • Microsoft 365: 60K (everyone) • Slack: 48K (unlimited users) • Notion: 18K (mostly PM/content teams) • Asana: 32K (project management) • Linear: 12K (engineering team) • Miro: 9K (design + sprint planning) • Figma already listed above Analysis: • Microsoft 365 + Slack: Core infrastructure (locked in) • Notion + Asana + Linear: OVERLAP—three project tools → Asana: 120 active users → Linear: 35 active users (engineering) → Notion: 45 active users (scattered) Quick win: ✓ Consolidate Asana + Linear → Keep Linear (engineering preference, lower cost) ✓ Migrate Asana tasks to Linear or move non-eng to Notion ✓ Deactivate Asana in 30 days Estimated savings: 20K–25K (Asana + Linear consolidation) CATEGORY 3: FINANCE / HR (18% of spend = 152K) • QuickBooks Online: 18K • Guidepoint HR platform: 85K • Rippling (identity + payroll): 32K • Lattice (performance reviews): 17K Analysis: • QuickBooks: Necessary • Guidepoint + Rippling: OVERLAP → Rippling does payroll, identity, time tracking → Guidepoint is broader HR (hiring, benefits, comp analysis) • Lattice: Specialized (good if culture is heavy on reviews) Risk: Rippling + Guidepoint both touch payroll—complex to consolidate Recommendation: Audit Rippling cost vs Guidepoint—likely one can be downgraded or eliminated Estimated savings: 12K–18K (downgrade or eliminate duplicate) CATEGORY 4: MARKETING / SALES (12% of spend = 102K) • HubSpot CRM: 48K • Gong (sales intelligence): 22K • Segment (CDP): 18K • Intercom (customer comms): 14K Analysis: • HubSpot: Core CRM (locked in) • Gong + Segment: Moderate utilization (only sales team uses Gong) • Intercom: Overlaps with email (could consolidate to HubSpot + Intercom, save with bundling) Quick win: ✓ Ask Gong for discount (volume + multi-year): Negotiate 4K–6K savings ✓ Consolidate Intercom + HubSpot (Intercom does messaging + HubSpot does CRM) Estimated savings: 8K–12K (bundling + negotiation) ===== BOTTLENECK ANALYSIS (Theory of Constraints) ===== What's blocking savings? CONSTRAINT 1: Engineering tool standardization • Constraint: GitHub can't be replaced (monopoly) • Next constrained: IDE choice (JetBrains vs VSCode) • Solution: Standardize to 1 IDE; savings = 18K (70% reduction) CONSTRAINT 2: Project management tool sprawl • Constraint: Moving Asana → Linear requires 2 weeks of PM time • Solution: Allocate 1 PM for 2 weeks; savings = 20K CONSTRAINT 3: Payroll/HR integration • Constraint: Rippling is tightly integrated; hard to decouple • Solution: Audit integration; may not be worth consolidating ===== SUPPLIER CONSOLIDATION PLAN ===== NO single-vendor consolidation without break-glass plan: Consolidate Asana → Linear • Break-glass: If Linear fails, restore Asana from backup within 24 hours • Process: 2-week migration, 1-week parallel run Consolidate Notion + scattered docs → Confluence? • Break-glass: Keep Notion read-only for 30 days; if Confluence doesn't work, revert ===== SAVINGS SUMMARY ===== Category 1 (DevTools): 30K–35K Category 2 (Collaboration): 20K–25K Category 3 (Finance/HR): 12K–18K Category 4 (Marketing): 8K–12K Total potential savings: 70K–90K annually (8.3–10.6% reduction) ===== NEXT STEPS ===== Week 1: Quick wins (AWS Reserved Instances, Datadog disable, HubSpot bundling negotiation) Week 2–3: Plan Asana → Linear migration Week 4–6: Execute migration, monitor, measure savings
About this skill
name: procurement-optimizer description: Use when Use when running an annual SaaS audit, doing category-level spend review, or rationalizing the supplier base — when the user needs a spend audit, spend categorization (UNSPSC-aligned with Pareto br...
Procurement Optimizer
Use when running an annual SaaS audit, doing category-level spend review, or rationalizing the supplier base — when the user needs a spend audit, spend categorization (UNSPSC-aligned with Pareto breakdown and industry profiles), purchasing-cycle analysis (bottleneck categories per Goldratt's Theory of Constraints), or risk-balanced supplier consolidation that refuses single-source recommendations for tier-1 categories without a documented break-glass plan. Triggers on "spend audit", "SaaS audit", "spend categorization", "supplier rationalization", "supplier consolidation", "category strategy", "duplicate SaaS", "renewal cluster".
What you get
- Public GitHub repo (alirezarezvani/claude-skills)
- the procurement-optimizer skill folder with SKILL.md. Part of a 337-skill / 30-agent / 70-command install.
Customize your output
- Fork the repo and adapt the skill's instructions and references to your workflow.
Example output
Activates automatically when your request matches Procurement Optimizer; chains with the other skills, agents, and commands in the collection.
Best for
Creators, builders, and teams using Claude Code.
SKILL.md preview
SKILL.md
---
name: procurement-optimizer
description: Use when running an annual SaaS or spend audit, categorizing spend, or rationalizing a supplier base with risk-aware recommendations.
version: 1.0.0
category: Business & Ops / Operations
author: AgentVolt
license: proprietary
tags:
- business-ops
- operations
---
# Procurement Optimizer
Runs structured spend audits, UNSPSC-aligned category analysis, and supplier rationalization, refusing single-source recommendations for tier-1 categories without a documented break-glass plan.
## When to use
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