Inbox Setup
One-time setup skill that builds a personalized inbox triage knowledge base via interactive interview.
Before & after
Same prompt, same agent — the only difference is the skill.
I can definitely help you organize your email inbox. That's something that benefits a lot from a systematic approach. But everyone's email needs are different, so before I build a system, I need to understand your patterns. How many emails do you get per day on average? What types of emails are most important — client messages, internal team stuff, sales inquiries, newsletters? Do you have any existing rules or labels? How much time do you want to spend on email daily? Also, what's your response style — do you prefer to write quick replies or detailed messages? And what counts as urgent for you? Some people care most about revenue-impacting emails, others prioritize internal team communication. Do you use a particular email provider, or are you flexible? Once I understand your business context and priorities, I can set up a triage system that actually sticks. What's your biggest email pain point right now?
INBOX TRIAGE SETUP - INTERVIEW RESULTS BUSINESS CONTEXT Role: VP of Product Incoming: ~150 emails/day Priorities: 1) CEO/board comms, 2) customer escalations, 3) team sync, 4) vendor/ops Brand voice: Direct, concise, no fluff Response time target: <4h on urgent, 24h on routine KNOWLEDGE BASE STRUCTURE FILTER RULES (Gmail) 1. URGENT: From: ceo@company.com, board@*, *escalation* → Star + URGENT label → Auto-reply template: 'Got your message. Responding in 2 hours.' 2. CUSTOMER: domain:customer-domain.com OR subject:*deal* → CUSTOMERS label → Weekly digest on Friday 2pm 3. TEAM SYNC: From: team@*, *standup*, *retro* → TEAM SYNC label → Archive after 3 days 4. VENDOR/OPS: From: aws.amazon.com, stripe.com, *invoice* → OPS label → Auto-sort, review monthly 5. MARKETING: From: *marketing*, *campaign* → Archive to MARKETING label → Newsletter unsubscribe template REPLY TEMPLATES (keyboard shortcuts) • /yesmeeting — Book 15min calendar link • /notmeeting — Delegate with reason • /update — Status update (5 bullets) • /escalate — Escalate to CEO with context DAILY ROUTINE • 9am: Process URGENT (10 min) • 12pm: CUSTOMERS batch (20 min) • 4pm: TEAM SYNC batch (15 min) • Friday: VENDOR review (30 min) DASHBOARD Gmail label counts (refreshed hourly). Weekly report: emails by category + response time. Monthly trend: volume, response speed.
About this skill
name: inbox-setup description: Use when One-time setup skill that builds a personalized inbox triage knowledge base via interactive interview.
Inbox Setup
One-time setup skill that builds a personalized inbox triage knowledge base via interactive interview. Interviews the user about their email patterns, business context, reply style, and priorities using grill-me discipline (one question at a time, forcing format where possible, dependency-ordered, each question explains why I'm asking), then generates the knowledge base files that power the companion 'inbox-triage' skill. Run this once before using inbox-triage for the first time. Re-run when business, pricing, or priorities change significantly. Triggers: 'set up my inbox', 'configure inbox triage', 'set up my email system', 'configure email triage', 'build my email knowledge base', 'initialize email management', 'set up inbox triage', 'onboard email triage', or any variation where someone wants to get the email triage system running for the first time.
What you get
- Public GitHub repo (alirezarezvani/claude-skills)
- the inbox-setup skill folder with SKILL.md. Part of a 337-skill / 30-agent / 70-command install.
Customize your output
- Fork the repo and adapt the skill's instructions and references to your workflow.
Example output
Activates automatically when your request matches Inbox Setup; chains with the other skills, agents, and commands in the collection.
Best for
Creators, builders, and teams using Claude Code.
SKILL.md preview
---
name: inbox-setup
description: Use this skill when building a personalized inbox triage knowledge base through an interactive interview, before using a companion inbox-triage skill for the first time.
version: 1.0.0
category: Productivity
author: AgentVolt
license: proprietary
tags:
- productivity
---
# Inbox Setup
Runs a one-time, grill-me-style interview about email patterns, business context, reply style, and priorities, then generates the knowledge base files that power ongoing inbox triage.
## When to use
- Setting up inbox triage for the first time, before it's ever run
… (sign up to view the full skill)More productivity skills
View all Productivity skills →AI Productivity System
A complete AI-driven system for planning your day, triaging tasks, and shipping more without burning out.
Inbox Zero Workflow
An opinionated triage loop that gets a buried inbox to zero in about twenty minutes.
Calendar Triage
Reviews the week ahead, flags where you are overcommitted, and suggests what to cut or move.
Slack Catch-Up Agent
Summarizes what you missed across your Slack channels overnight, ranked by what needs a reply.